Intelligence Law Glossary - Document


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Statutory Law

44 U.S.C. § 1501 (2010) (Title 44—Chapter 15: Federal Register and Code of Federal Regulations)

As used in this chapter [44 U.S.C. §§ 1501 et seq.], unless the context otherwise requires—
   "document" means a Presidential proclamation or Executive order and an order, regulation, rule, certificate, code of fair competition, license, notice, or similar instrument, issued, prescribed, or promulgated by a Federal agency;

44 U.S.C. § 2901(1) (2010) (Title 44—Chapter 29: Records Management by the Archivist of the United States and by the Administrator of General Services)

As used in this chapter [44 U.S.C. §§ 2901 et seq.], and chapters 21, 25, 31, and 33 of this title [44 U.S.C. §§ 2101 et seq., 2501 et seq., 3101 et seq., and 3301 et seq.]—
   (1) the term "records" has the meaning given it by section 3301 of this title;

44 U.S.C. § 3301 (2010) (Title 44—Chapter 33: Disposal of Records)

As used in this chapter [44 U.S.C. §§ 3301 et seq.], "records" includes all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of data in them. Library and museum material made or acquired and preserved solely for reference or exhibition purposes, extra copies of documents preserved only for convenience of reference, and stocks of publications and of processed documents are not included.

44 U.S.C. § 3315(3) (2010) (Title 44—Chapter 33: Disposal of Records)

For purposes of this section and section 3316 through section 3324 of this title [44 U.S.C. §§ 3316-3324]—
   (3) the term "records and documents" shall include handwritten and typewritten documents, motion pictures, television tapes and recordings, magnetic tapes, automated data processing documentation in various forms, and other records that reveal the history of the Nation.

Administrative Law

Executive Order 12958, Classified National Security Information, § 6.1(o) (1995) (superseded)

“Document” means any recorded information, regardless of the nature of the medium or the method or circumstances of recording.

Executive Order 12958, Classified National Security Information, § 6.1(dd) (1995) (superseded)

“Records” means the records of an agency and Presidential papers or Presidential records, as those terms are defined in title 44, United States Code, including those created or maintained by a government contractor, licensee, certificate holder, or grantee that are subject to the sponsoring agency's control under the terms of the contract, license, certificate, or grant.

Executive Order 13,526, Classified National Security Information, § 6.1 (p) (December 29, 2009)

For purposes of this order:
(p)  "Document" means any recorded information, regardless of the nature of the medium or the method or circumstances of recording.

The Attorney General’s Guidelines for Domestic FBI Operations § VII (M) (Sept. 29, 2008)

Any records, databases, files, indices, information systems, or other retained information.